The integration adds document management and compliance features to the popular business operations system.
Document management software developer M-Files Inc. has announced the availability of M-Files for NetSuite, a cloud ERP and financial software suite. According to the developer, this integration in NetSuite enables SMBs to “eliminate paper filing, improve reporting accuracy, and provide a permanent electronic record for any ERP, CRM, or financial event.”
NetSuite enables companies to manage core business operations via a single system — one that includes enterprise resource planning (ERP), accounting, customer relationship management (CRM), and e-commerce. With M-Files for NetSuite, SMBs can improves productivity and reduce the number of errors by making all relevant documents (i.e., invoices, purchase orders, financial statements, inventory sheets, shipping forms, etc.) instantly available from within NetSuite.
In addition, version history and check-in/check-out ensure access to the latest up-to-date documents while also facilitating team collaboration and data security by efficiently managing access to documents that are edited by multiple team members.
“NetSuite is a very popular and effective solution for managing business operations, but it’s not designed to manage documents,” says M-Files president Greg Milliken. “Documents are a critical component of the business operations and functions managed with NetSuite. So, handling them efficiently improves the overall ROI.”
The integration of M-Files into NetSuite was completed by Software Solutions for Business (goVirtualOffice.com), an M-Files Solution Provider and certified NetSuite specialist. This integration enables files stored in the M-Files document vault to be directly tagged with associated transactions within NetSuite, and then automatically classified and indexed using any tag or metadata property (including the customer, contact, and/or project to which it is related).
Tags can be added to documents created electronically, or captured automatically during the scanning process. This makes it easy and fast for SMBs to find any document associated with a transaction recorded in NetSuite. It is also possible to access the document vault directly via the M-Files Windows Explorer interface. Any document can be instantly located by typing in a tag or two right from the standard File Open and Save commands in Excel, Word, Acrobat, or any other Windows.
M-Files for NetSuite also provides the foundation for compliance with industry standards and regulations. Secure access permissions, version control, automated workflow, audit trail logging and support for electronic signatures enable companies to address regulatory compliance mandates that dictate how and where confidential information is stored, accessed and maintained.
